| Module | Procurement |
| Submodule | Purchase Order |
| Applies To | BASSnet 2.11 SP3 with HF9-001 onward |
Overview
Upon deployment of the BASSnet 2.11 SP3 update in conjunction with the HF9-001 service patch, a system anomaly was observed wherein the estimated financial transaction failed to trigger when the Purchase Order (PO) status transitioned to "Fully Received." The root cause was identified as an improperly configured global setting, which prevented the transaction from being generated.
Goal
In order to trigger the estimated financial transaction when the Purchase Order (PO) status is updated to "Fully Received" with the "Financial Transaction Creation > By Company" functionality enabled, the following parameter code must be configured beforehand to ensure the system generates the estimated financial transaction correctly.
the following parameter code must be configured.
Steps
1. Global Settings
Note: Access to Global Settings requires the appropriate access rights.
a. Go to Setting>Global Settings
b. Enter the required password
c. Search for each of the following parameter codes and configure them as per the provided screenshots. Click Save after updating each one:
i.) POJEDMSGPROMPT
Please check the following settings had been set exactly as below:
ii.) BDGTDTCTRLEST
Before Edit
After Edit
iii.) POJEDCONFIGURABLE
Before edit
After Edit
iv.) BDGTCONTROL
v.) INSJRNLENTDATE
2. PO Master Configuration
Update the PO Master settings for the vessel company
- Set the PO Days accordingly
-
Uncheck the "PO Jrnl Ent Date" checkbox as shown in the screenshot
3. Estimated Recognition by Company
Configure this setting to ensure the PO is considered fully received based on the Received by Vessel date. Please refer to the screenshot for guidance.
4. Log Out of BASSnet
Once all configurations are completed, log out of the BASSnet system. This is necessary for the settings to take effect.
5. Purchase Order Update
- Navigate to Purchase Order
- Locate the relevant PO and update the status to Fully Received,
- When the PO status is updated to Fully Received, a message will be prompted on the screen.
- The PO JED Date will remain unchanged.
- The Received by Vessel date will be automatically updated to today’s date.
- After clicking Save, the PO JED Date will remain unchanged. However, the Received by Vessel date will be updated to today’s date.
6. Transaction Generation
Upon updating the PO status, the PO Fully Received Estimated Transaction will be generated automatically.